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GSS Reimbursement Procedure
New Financial Procedure:
A new procedure is effective on August 15th 2007 regarding the financial operations of the GSS. Before making any purchases drawn from the GSS budget:
An "Expense Request Form" (ERF) must be completed with either a quote or a detailed estimation of the expense.
The completed ERF and all related documents must be sent electronically to the treasurer at gss.treasurer@gmail.com before you make the purchase.
After submission you will shortly receive an email stating whether or not the purchase is approved. No reimbursements will be made if your expense is not approved.*
Once your request has been approved, fill out a reimbursement form. Attach all documents justifying your expense (receipts, bills, email confirmation of expense) and hand it directly to Linda Lapinta (Office Manager, School of Graduate Studies, Nord 607).
Finally send the electronic copy of the reimbursement form at gss.treasurer@gmail.com
All graduate student associations affiliated with the GSS must comply with this procedure in order to benefit from the financial support allocated to them by the GSS.
*No reimbursement will be authorized if the budget for your activity is depleted.
Forms:
Expense Request Form
Reimbursement Form
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